A responsible breeder should have the dam's full health history, each puppy's exam records, complete vaccine series, deworming schedule, microchip documentation, genetic testing results, and any spay/neuter contract details ready to hand over at pickup — not a partial folder assembled from memory the night before. Voocie organizes all of these automatically as your vet files records throughout the litter period.
This checklist covers every category of documentation a new owner's vet will want to see and every document a prepared buyer should expect to receive. Consult your own veterinarian about which specific health screenings are standard for your breed — this is an organizational guide, not medical advice.
- A complete responsible breeder records packet includes dam health history, puppy exam records, full vaccine series, deworming schedule, microchip number, genetic testing documents, and contract notes.
- Every document on this checklist can be organized automatically in Voocie as the vet files records to each pup's private address throughout the litter period.
- At pickup, the complete record transfers to the new owner via a single claim link — no paper folder to assemble, nothing to photocopy.
What records should the dam have before a litter?
The dam's health history is the foundation of every pup's record. Before breeding, a responsible breeder should have:
- Pre-breeding veterinary exam: a full physical exam with a written note from the vet confirming the dam is healthy and fit for breeding. This is the starting document in the family tree every pup will carry.
- Current vaccination status: the dam's vaccine history matters not just for her health but for passive immunity she passes to the litter during nursing. Your vet can advise on the recommended vaccination schedule before breeding.
- Parasite screening: fecal results and heartworm test documented by the vet, not self-reported.
- Genetic health testing: breed-specific genetic panel results and any OFA or comparable health clearances relevant to your breed. These documents should be attached to the dam's Voocie record and will appear in every pup's family tree. Consult your breed's parent club for the recommended health clearances.
- Reproductive history: previous litters, whelping notes, and any c-section history documented in the record.
What puppy exam records should be ready at pickup?
For each individual puppy:
- Neonatal or early wellness exam: the first vet exam noting the pup's weight, general condition, and any findings. Ideally performed within the first week.
- Pre-placement exam: a full wellness exam performed close to the pickup date, confirming the pup is healthy at the time of transfer. The new owner's vet will want to know what this exam found. This is not a guarantee of future health — talk to your vet about appropriate exam timing for your breed and litter age.
- All interim exam notes: any visits between the neonatal exam and pickup, including treatment for any conditions that arose and resolved during the litter period.
What vaccine records should a puppy have at pickup?
Vaccine schedules are set by your veterinarian and vary by region, breed, and individual health status. Talk to your vet about the appropriate series for your litter. Documentation should include:
- Vaccine name and manufacturer
- Lot number
- Date administered
- Administering clinic's name
- Next booster due date
In Voocie, this information is captured automatically when the vet CCs the pup's private address on the vaccine record. The new owner sees exactly what was given, by whom, and when the next dose is due — without the breeder having to transcribe anything.
What deworming records should be in the packet?
- Product name and dosage for each deworming treatment
- Dates administered for the full course
- Fecal test results if performed before placement
Deworming protocols are set by your vet based on the risks in your region. Document what was given, not just "they were wormed." The new owner's vet needs to know exactly what product was used to continue the appropriate schedule.
What microchip documentation should be included?
- Microchip number (15-digit ISO standard)
- Date implanted and implanting clinic
- Registry the chip is currently registered with (if pre-registered by the breeder)
- Instructions for the new owner to transfer or register the chip in their name
In Voocie, the microchip number is logged in the pup's record. The new owner doesn't need to find a separate document to provide their vet — it's already in the record they claimed.
What genetic testing documents should be provided?
- Breed-specific genetic panel results (DNA testing for hereditary conditions relevant to your breed)
- OFA or comparable hip, elbow, eye, or cardiac clearances for the dam and sire, if applicable
- Any breed club-mandated health testing results
Consult your breed's parent club for the specific clearances considered standard for responsible breeding in your breed. Voocie lets you attach these documents to the dam's record, where they appear in every pup's family tree automatically.
What contract and spay/neuter documentation should be included?
- A copy of the purchase or adoption agreement, including any health guarantees
- Spay/neuter contract details, including the agreed timeline and any conditions
- Contact information for the breeder for the life of the dog
These documents can be attached to the pup's Voocie record as PDFs. They transfer to the new owner with the record claim and are accessible whenever the new owner or their vet needs them.
Frequently asked questions
Is there a standard list of health tests required for all breeds?
No universal standard exists across all breeds. Each breed has different hereditary risks, and breed-specific parent clubs maintain recommended health testing protocols. Talk to your vet and your breed's national club about what's appropriate. This checklist covers organizational categories, not breed-specific medical requirements.
Does Voocie verify that records are complete before a claim link is generated?
Voocie doesn't enforce a completeness gate — you can generate a claim link for a pup's record at any point. The value is that Voocie makes it easy to see exactly what's in the record before you generate the link, so you can confirm nothing is missing before pickup day.
What if my vet hasn't sent all the records by pickup day?
The claim link can be sent to the new owner before all records are filed. If the vet sends additional records after pickup, they file automatically to the pup's record — which now lives in the new owner's account. The health story continues regardless of when specific documents arrive.
Does the new owner's vet see records filed by my vet?
Yes. The new owner's vet can receive a share link to the pup's Voocie record at the first visit. They can see every record filed during the litter period, dated and attributed to the clinic that sent them.
Can I save this checklist for my own reference?
Yes — bookmark this page. You can also add custom breeder notes to each pup's Voocie record to track your own internal checklist against the record's contents before generating the claim link.